Page tree
Skip to end of metadata
Go to start of metadata

Forms can be managed using the web browser using the Asdeq Enterprise Server web interface.

In the web console, select the Forms icon to display a list of available forms. When you select a form there are six tabs that can be used to change its configuration.

 


Basics

  • Name & Icon

    • Choose the Name and Icon that will appear on users' devices
  • Description

    • The Form Description will appear on users' devices
  • View

    • Selecting View will launch a new browser window that will let you view, print or export your form
  • Edit

 


Resources

What are resources?

Resources are collections of documents and folders that live within an enterprise backend. When you publish a form to a user the resources are synced to their device and can be used on the form. For example, reference lookup data or images files that appear on the form may be attached as resources.

How do I add them to a form?

From the Resources tab click + Add documents to launch the Source Location Browser, and select the location of your resources. 


Sharing 

 Users can not see your forms until they are shared.  You can share Forms with selected Users or to Groups of users.

 

Sharing a From with All Users

Sharing a form with the "Everyone" group will share it with all Asdeq users, and it will appear on all synced devices.

 


Submissions

When users submit a form the submitted data is saved to the source location as a file with the .form extension.

From this tab you can:

  • Select a Save Drafts To location.  This is the server location where draft .form files will be saved.  If no location is selected the drafts will be saved in the Submission folder. 

  • Select a Save Submission To location.  This is the location where where the submitted .form files will be saved.
     
  • Use the list to view draft and submitted forms using AsdeqForms for Web.

 


Exports

When forms are submitted by users they get saved to the Submission source location as a file with a .form extension. This will either be JSON or XML depending on the form's configuration.

The Export tab allows you to select additional form output types.

Form Export Types

You can select to export your form as a graphical output or as formatted data in the following formats:

FormForm Data
  • PDF
  • Comma Separated (csv)
  • HTML
  • Excel (.xls)
  • PNG
  • JSON
  • JPEG
  • XML

Form Export Location

You can use the source location browser to select a Form Export Location, where the exported versions will be saved. If no location is selected all form exports will be saved to the Submission folder.

Download Export 

you can also use this page to download and view selected exports 

 

 


Advanced

Form Definition

  • This is the location of the XML file that defines your form, normally called Schema.xml

Form Engine

The Form Engine allows users to create and view complex forms. By default (and in most installations) the app will use the embedded Form Engine. Advanced users can use this selector to choose an alternate Form Engine.

zip file

The Form Engine is loaded as an unextracted zip archive. You will need to ensure that the .zip File Type is allowed on your Asdeq Server.

Delete Submissions

  • If needed, AsdeqForms can be configured to delete form submissions when they are no longer needed.

Use Drafts Folder?

  • Yes -  Partially completed forms can be saved as drafts.  T
      • A Drafts folder will appear on the user's device but draft submissions will only be saved locally. Drafts will not be synced to the source location.
    • Sync device draft to the server
      • All submissions saved to the Drafts folder will be synced to the source location submissions folder
  • No - Drafts folder is unavailable.
    • Draft forms cannot be saved.

Search Visibility

  • Users can view everyone's submissions in search

Form Administrators

AsdeqForms Administrators can always view everyone's submissions in search even when the "User can view only their own submissions"option is selected.

 

Submission Mode

Read Only

  • Prevent this form from being used

 

  • No labels